Conflict of Interest Policy

Our conflict of interest policy establishes procedures for identifying and managing conflicts of interest that may arise in the organisation’s activities.

Conflict of Interest Policy for MIWIBO Foundation Uganda

Introduction

MIWIBO Foundation Uganda exists to further its charitable mission and objectives. It is the responsibility of all members to act in the best interests of the organization and avoid any conflicts of interest that could compromise its integrity. This policy outlines the standards of behaviour to ensure that the organization's affairs are conducted with the highest level of ethical conduct.

Scope

This policy applies to all members of MIWIBO Foundation Uganda, including its Board of Directors, officers, employees, volunteers, and others who participate in its activities.

Policy

6.7.1 Definition of Conflict of Interest

A conflict of interest occurs whenever an individual's personal interest or outside activity interferes or appears to interfere with the best interest of MIWIBO Foundation Uganda. A conflict of interest can arise in multiple ways, including financial interests, personal relationships, outside activities, and family relations.

6.7.2 Disclosure of Conflicts of Interest

All members must disclose any actual or potential conflicts of interest in writing to the Executive Board Chairperson. The disclosure should include a description of the conflict and any steps taken to prevent any undue influence on the organization.

6.7.3 Evaluating Conflicts of Interest

The executive board chair will evaluate each conflict of interest based on the evidence provided. If it is determined that there is a conflict of interest, the executive board chair will decide whether the conflict is manageable or not.

6.7.4 Managing Conflicts of Interest

The board chair or executive director will take reasonable steps to manage any conflicts of interest deemed manageable. These steps should include recusal, abstention from decision making, or any other reasonable measures to mitigate the conflict. In some cases, the board chair or executive director may decide to appoint an independent committee to manage the conflict of interest.

6.7.5 Prohibited Actions

The following actions are strictly prohibited

       i.          Using organizational resources for personal gain.

      ii.          Soliciting personal favours or gifts from individuals or organizations that do business with MIWIBO Foundation Uganda.

    iii.          Participating in any decision-making process in which there is a conflict of interest.

    iv.          Disclosing confidential information obtained in the course of organizational activities.

     v.          Using organizational resources to assist individuals or organizations in which the member has a conflict of interest.

6.7.6 Consequences of Violations:

Violations of this conflict of interest policy can result in disciplinary action, including removal from the board, termination of employment, or any other appropriate action. In addition, any member who is found to have violated the policy may be required to reimburse the organization for any losses incurred.

Conclusion

This policy is designed to ensure that MIWIBO Foundation Uganda interests are always paramount. Members must conduct themselves in a manner consistent with this policy, keep their actions transparent and free from any potential or actual conflicts of interest. Compliance with this policy is essential for maintaining the organization's credibility, reputation, and public trust.